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Guidelines and Rules

Guidelines and Rules

A. GUIDELINES AND RULES ON THE USE OF ROOMS OF THE DEPARTMENT OF COUNCILS OF STATE

1. APPLICATION:
Applications must be made in advance by contacting the Department of Councils of State, followed by the submission of letter to the Clerk to the Legislative Council, stating the event to be held, the Guest of Honour, date and time of the event, the invited guests and officers to be contacted.  Applications must be made at least two (2) weeks before the event to the address below:

Address:




Clerk to the Legislative Council,
Department of Councils of State,
Bangunan Dewan Majlis,
Jalan Kebangsaan BB 3910
Bandar Seri Begawan
Negara Brunei Darussalam.

Tel. No.: +673 2 380501Fax No.: +673 2 385500



 

2. CAPACITY:
The capacity for each rooms are as follow:

1. Briefing Room - 30 pax;
2. Committee Room 1&2 - 40 pax;
3. Committee Room 3 - 20 pax;

Any addition to the existing equipment and fittings in the rooms are NOT allowed.

3. EQUIPMENT:
The rooms are equipped with Audio-Visual equipment, tables and chairs, etc.  Labour services for any event are NOT provided.

Users must ensure that all equipment such as conference system squipment are not moved and all equipment that has been used are to be returned and arranged as existing.

4.MODIFICATION:
Any modification are not allowed. Example: addition / modification to equipment, addition of chairs and/or tables, use of walls (including prohibition to pasting posters or any paper), etc.  Users are required to ensure that the room is in order, tidy and clean.

5. PARKING SPACE:
If permission has been granted, the parking space allocated is close to the Service Gate.  Users are not allowed to enter the parking space at the basement (for the Officers and staffs of Department of Councils of State only).

8. SECURITY SYSTEM:
The Department of Councils of State has a security process that MUST be adhered to.  Before entering the building, visitors must go through the security scanning located at several main entry points.

The list of names MUST be submitted to the Department of Councils of State for the convenience of the security officer on duty.

9. CATERING AND REFRESHMENT:
The preparation of refreshment must be notified in advance to the Department of Councils of State and security officers.  Refreshment preparation is limited to the Briefing Room only.

Catering companies are only allowed to unload their goods at the unloading bay directed by the security officer.  Waiters and caterers must dress appropriately before entering the building.

Users must ensure that the Briefing Room and kitchen that have been used for refreshment are cleaned immediately after the event.


B. GUIDELINES AND REGULATIONS ON THE USE OF BANQUET HALL OF THE DEPARTMENT OF COUNCILS OF STATE:

1. APPLICATION:
Applications must be made in advance by contacting the Department of Councils of State, followed by the submission of letter to the Clerk to the Legislative Council, stating the event to be held, the Guest of Honour, date and time of the event, the invited guests and officers to be contacted.  Applications must be made at least two (2) weeks before the event to the address below:

Address:



 

Clerk to the Legislative Council,
Department of Councils of State,
Bangunan Dewan Majlis,
Jalan Kebangsaan BB 3910
Bandar Seri Begawan
Negara Brunei Darussalam.

Tel. No.: +673 2 380501Fax No.: +673 2 385500

 
 

2. CAPACITY:
The capacity of the Banquet Hall is LIMITED to 400 guests only including special invitations to the event.  Any addition to the existing equipment and fittings in the Banquet Hall are NOT allowed.

3. EQUIPMENT:
The Banquet Hall is equipped with Audio-Visual equipment, round tables (capacity 10 pax per table), and chairs (for Guest of Honour, and guests), kitchen, etc.  Labour services for an event are NOT provided.

The event organiser must ensure that all used equipent are returned and arranged as the original position.

4. PAYMENT:
The use of Banquet Hall will be charged for the Audio-Visual service of $300/day including 1 full day of rehearsal (if necessary).  Rehearsals for an event can only be held on days and times PERMITTED by the Department of Councils of State.  *Charges are subject to change*

5. MODIFICATION:
Modifications are not allowed.  Example: addition / modifications to the stage, addition of chairs and/or tables, use of walls, etc.

6. EVENTS AND GUESTS OF HONOUR:
Use of Banquet Hall is RESTRICTED to events consistent with the status of the prestigious Legislative Council Building only.

Events that will NOT be given permission are as follows:
1. Private events;
2. School events;
3. Aidilfitri celebration events;
4. Musabaqah events;
5. Conference-type events;
6. Events in the form of contest and entertainment; and other events that are not in line with the status of the Legislative Council Building that are restricted to the public.

For the use of Banquet Hall, Guest of Honour of the event must be at least Ministerial level or equivalent.

7. PARKING SPACE:
If permission has been granted, the parking space allocated is close to the Service Gate.  Guests and Event Secretariat are not allowed to enter the parking space at the basement (for the Officers and staffs of Department of Councils of State only).

8. SECURITY SYSTEM:
The Department of Councils of State has a security process that MUST be adhered to.  Before entering the building, visitors must go through the security scanning located at several main entry points.

The list of invitees MUST be submitted to the Department of Councils of State for the convenience of the security officer on duty.

9. CATERING AND REFRESHMENT:
The preparation of refreshment must be notified in advance to the Department of Councils of State and security officers.

Catering companies are only allowed to unload their goods at the unloading bay directed by the security officer.  Waiters and caterers must dress appropriately before entering the building.

The Event Organiser must ensure that the Banquet Hall and kitchen that have been used for refreshment are cleaned immediately after the event.

10. REFRESHMENT VENUES:
Refreshment venues that are allowed are as follows:
1. Banquet Hall
2. V.V.I.P. Room – for Honourary Guests and/or Special Invitations only
3.  Member's Lounge – for Honourable Guests of Ministerial rank, Permanent Secretaries and Special Guests.
4. Holding Room – for Honourary Guest / Guest of Honour (if necessary).
5. Canteen - for guests.

C. GUIDELINES AND RULES FOR STUDY VISITS TO THE DEPARTMENT OF COUNCILS OF STATE.

LATEST INFO:

PLEASE BE INFORMED THAT VISITS TO THE DEPARTMENT OF COUNCILS OF STATE ARE TEMPORARILY ADJOURNED

1. For schools, educational institutions and external parties who intend to conduct a study visit to the Legislative Council Building, a letter must be submitted at least one (1) week before the study visit to the address below:





 

Clerk to the Legislative Council,
THe Department of Councils of State,
Bangunan Dewan Majlis,
Jalan Kebangsaan BB 3910
Bandar Seri Begawan
Negara Brunei Darussalam.

2.  Visitors are required to wear attire as stated in the DRESS CODE.

DRESS CODE:

1.     OFFICERS, GOVERNMENT EMPLOYEES AND THE PUBLIC (Intending to listen to the conference):

  • - Long sleeve formal shirt, tie & songkok (for men)
  • - MIB Apparel
  • - Baju Melayu complete with sinjang & songkok
  • - Baju Kurung & tudong
  • - Long sleeve formal shirt / blouse & long pants / skirts (for women)
  • - Lounge Suit

2.     EDUCATIONAL INSTITUTION:

      i.         UNIVERSITY STUDENTS:

    •                 - Long sleeve formal shirt (for men)
    •                 - Baju kurung & tudong (for women)
    •                 - Neat and smart dresscode

     ii.         SECONDARY & PRIMARY STUDENTS:

                 - School uniform

    iii.         UNAUTHORISED ATTIRE:

    •                  - Hat / Cap
    •                  - Short sleeved shirts, T-shirts, sports attire
    •                  - Jeans, short pants
    •                  - Short skirts, leggings
    •                  - Sandals, slippers